TripLog Mileage Deduction & Reimbursement Guide

irs mileage reimbursement guide

What Is Mileage Reimbursement?

Mileage reimbursement is when an employer offers employees monetary reimbursement if they use their personal vehicle on behalf of the business. If you’re an employee, an employer, or a self-employed worker, understanding how mileage works is important and can help you save thousands of dollars every year.

Please find the section you need in the sidebar to the right.

Every year, mobile workers track, report, and submit tax returns. To do this accurately, you’ll need to understand the various changes that come year to year.

You need to ask your accounting professional or CPA the right questions when tax time is rolling around. In order to ensure you’re getting reimbursed accurately, you will need IRS-compliant mileage logs.

triplog best mileage reimbursement software for companies

Trust the Experts at TripLog.

As the market’s foremost mileage experts, we have designed this information hub to help answer all of your pressing questions regarding mileage:

  • What are some mileage reimbursement methods (FAVR, IRS rate, etc.)
  • What are the differences between mileage rate reimbursements and income?
  • Should reimbursements be provided to employees? If so, how should they be done?
  • How should I track and calculate my mileage?
  • Should I use a mileage tracker app or pen-and-paper?
  • How do I know about the current mileage reimbursement rates?
  • How does the IRS determine the current mileage reimbursement rates?
  • Are the federal mileage reimbursement rates the same for any given activity?
  • What are the specific requirements for tracking, reporting, and calculating mileage rates?
  • What is the need for a mileage log in the first place?

Tracking mileage for your company and following the proper IRS regulations can save you money come tax season. It can also help substantiate the use of company vehicles by employees to avoid tax deductions and can allow you to take care of reimbursements as business expenses.

We have tailor-made this resource for business people, employers, employees, and those who are self-employed. We believe it will be very useful to help you find all the information for your mileage logs, reimbursements, and expense-tracking needs.

If you have any further questions about mileage rate reimbursements, please don’t hesitate to contact us! If you want to learn more about TripLog and how it can help your company save, schedule a complimentary demo request.

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Mileage Reimbursement Savings Calculator

Using outdated manual mileage logs can cost businesses thousands of dollars per year in lost time and incorrect reimbursements. See how much TripLog can help you save!

Number of drivers

Average miles daily per person​

Number of trips daily


Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50 mi/day x 100 drivers x $0.54 (5 days x 50 wks)


This is the inline help tip! You can explain to your users what this section of your web app is about.

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings

25% x Annual Mileage Reimbursement


People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2 mins x 10 trips/day x 100 drivers (5 days x 50 wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings

Avg. $25/hr x Manual Entry Hours


Your Company

could save

(Labor Savings + Reimbursement Savings) / Number of Drivers


per driver

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In your introductory meeting with one of our mileage experts, you will:

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  • Have the opportunity to ask questions.
  • Learn more about how TripLog can benefit your team.
  • Get insight into which pricing plan will best suit your team’s needs.