Mileage Reimbursement For The Public Sector and Nonprofits

Whether you’re supervising caseworkers, organizing a food drive, or participating in other vital operations management, you need to stretch your budget while providing excellent service. TripLog’s mileage, expense, and employee scheduling solutions are designed to save companies time and money

triplog track employee mileage reimbursements

Travel & Mileage

Have A Mobile Team? Tracking Their Mileage Will Save You Money - And Headaches.

Accurate Reimbursements

Our app makes it easy for employees to automatically record their miles, hours worked, and associated expenses for every business-related trip, in any type of vehicle.

Increased Oversight

TripLog also gives you insights into driver safety issues like speeding, phone calls, and hard braking. Your team will better understand what’s expected of them on the road.

The TripLog web dashboard provides real-time vehicle GPS location monitoring and visibility into trip routes, timing, and specific purposes.


Expense Tracking Made Simple

Nonprofit? Let Them Know.

Both the government and nonprofit organizations have certain expectations in regard to transparency. TripLog's detailed expense reports allow you to show donors and taxpayers how their money is being spent.

OCR Gas Receipt Tracking

To make things easy, your team can simply snap a photo of their fuel receipts and our app will automatically fill in the data!

Here at TripLog, we understand that every penny counts. Adding another expense is something that nonprofits and government entities can’t – and shouldn’t – do lightly. With that said, the savings that a powerful expense tracking solution can provide will quickly be apparent.

triplog expense tracking for public sector nonprofits
triplog time tracking for government public sector nonprofit

Out With The Old. In With The New.

Ditch Paper Time Tracking For A Modern Solution

Categorize Tasks & Jobs

Track your team's schedules and see the time allotted for each task. Your team can submit their hours for your approval. Avoid time theft via methods such as buddy punching.

Submit & Approve Time Cards

Managers can review and approve time reports from TripLog's intuitive dashboard. Track progress at a glance and discover inefficiencies.

Welcome to modern mileage reimbursement.

Cost Savings: The true costs of manual mileage and expense tracking are staggering, but often unnoticed. With TripLog, companies can save an average of $3918 per employee each year. 

Data-Driven: With access to historical data, your company is able to make better decisions regarding future budgets. In addition, TripLog integrates with many industry-leading tools like Salesforce, Concur, and more.

Policy Making: With TripLog’s administrator dashboard, owners and managers can enforce policies for mileage and expenses.

triplog mileage expense time tracking for nonprofit public sector government
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Mileage, Expense, & Time Tracking and Reimbursement


(4.8 rating score)

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Mileage Reimbursement Savings Calculator

Using outdated manual mileage logs can cost businesses thousands of dollars per year in lost time and incorrect reimbursements. See how much TripLog can help you save!

Number of drivers

Average miles daily per person​

Number of trips daily


Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50 mi/day x 100 drivers x $0.54 (5 days x 50 wks)


This is the inline help tip! You can explain to your users what this section of your web app is about.

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings

25% x Annual Mileage Reimbursement


People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2 mins x 10 trips/day x 100 drivers (5 days x 50 wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings

Avg. $25/hr x Manual Entry Hours


Your Company

could save

(Labor Savings + Reimbursement Savings) / Number of Drivers


per driver