Top-of-the-Line Mileage and Expense Tracking for Small and Medium-Sized Businesses

Tracking your team’s mileage, expenses, and time can be an effort that’s fraught with inefficiencies, which can result in lost profits and costly audits. With TripLog, your on-the-road employees get the ability to streamline their recordkeeping for accurate reimbursement requests, which in turn gives your company the stability it needs to continue growing. 

Cost Cutting

Leave manual reporting in the past and envision a more comprehensive solution. Let’s look at dollars and cents.

Gain Insights

Invaluable back-office expense data to make smart cost control decisions.

Powerful Integrations

Through ease of automation, free up resources to fuel growth.

triplog for small and medium sized businesses expense mileage time

UNLIMITED

Complete Visibility and Reporting Insight

The TripLog centralized web dashboard gives you true visibility and decision-making power. With real-time location monitoring, you’ll always know where drivers have been during business hours.

You can quickly select and apply travel policies, streamline mileage and expense approvals, and gain visibility into daily and weekly business travel routes. You can also monitor project and departmental costs for more accurate planning.

 

triplog time tracking for small and medium businesses

CLOCK IN, CLOCK OUT

Sophisticated Time Management

TripLog Time is a powerful and easy-to-use time management tool. The time and attendance features enable your employees and contractors to clock in-and-out using an intuitive calendar-based interface for accurate timesheet submission, review, and approval.

    • Comply with labor laws regarding time compensation
    • Easily allocate shifts across your company’s workforce
    •  Assign and communicate with workers on a specific project basis
audit proof tax returns mileage expense tracking small medium business

GROWTH

Streamlined Audit-proof Tax Returns

TripLog specializes in all IRS-compliant mileage programs including car allowance, smart mileage rate, fuel cards, and fixed and variable rate reimbursements. For ease of reporting, Triplog includes every field required by the IRS, as well as tax agencies in Canada, the UK, Australia, and more.

TripLog also integrates with industry-leading solutions like Concur, Chrome River, ADP, QuickBooks and more, designed to eliminate redundant data entry and make it easy to generate essential financial reports for audit-proof tax returns.

mileage expense reimbursements for small medium businesses

CONVENIENCE

Be Confident in Your Reimbursements

The process of tracking mileage and expenses can be fraught with inefficiencies. From paper-based logs and expense requests to reviewing and approvals, your company is likely wasting valuable time every day.

TripLog gives your on-the-road team the ability to access imported address books, plan routes, and automate their mileage and expense tracking for accurate expense report submissions.

Integration partners

Driving technology

BENEFITS

How Can TripLog Benefit Your Business?

Mileage Reimbursement for your Business

Google Maps Distance

Concerned about employees over-reporting mileage? With a simple setup, you can choose to take Google Maps point-to-point distance, or only raise a flag if over-reported.

Address Book

More than one nurse or sales rep visit the same customer? With TripLog, you can share the address across the board and report on the date and duration of each visit.

HIPAA Compliance

TripLog encrypts PHI (protected health information) and PII (personally identifiable information) in a hardened and secure environment.

Data Privacy

We value employee privacy as much as the company’s bottom line. You can hide personal trips from the view of your managers, or hide trips until they are submitted.

Easy-to-use

As time goes on, it becomes increasingly challenging for the not-so-tech-savvy to keep up with new technologies. That’s why we made it as simple as can be with multiple set-and-forget auto start options, configurable components to reduce clutter, and mileage submission right from the app.

Job Performance Monitoring

Job site time tracking reports provide insights on the time spent on each job or prospect. This can be used for employee performance reports or to identify pain points and time wasters to increase the efficiency of your company.

Air Travel

TripLog tracks every mile, even when using a rental car. If you want to exclude trips during travel from tracking reports, simply turn on the switch to exclude any trips taken outside of the regular territory/states.

Company Car

Whether you have a grey fleet or provide company vehicles to your employees, TripLog has the solution for you. You can rest assured knowing we accurately track each and every trip. Our platform can compare fuel card purchases and reimbursement amounts so your employees can be kept accountable in their reporting.

Daily Commute Mileage

Does your company exclude daily commute mileage from reimbursement? TripLog has 3 types of exemption rules that will certainly match your company policy.

More Company Policies

We serve companies of all sizes and needs. We work with our customers to develop and customize our system to work for every company’s needs and any policies they may have. For example, daily mileage cap, lockdown users, and more.

Real-time Location Monitoring

Need to keep tabs on where your drivers are at any moment? TripLog provides a map view with everyone’s real-time locations, as well as daily or weekly travel routes.

Route Planning

A typical “salesperson” puzzle: what’s the best route to travel through all the pre-planned stops? With a few taps, TripLog shows you the most optimized route to take and start navigation with Google Maps.

WATCH VIDEOS

Enterprise Features

Enterprise Playlist
1/14 videos
1
Real Time Fleet Location Tracking
Real Time Fleet Location Tracking
2
Data Privacy & Encryption Policies HIPAA
Data Privacy & Encryption Policies HIPAA
3
Approval Management
Approval Management
4
Time tracking reports
Time tracking reports
5
Web API
Web API
6
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
7
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
8
Daily Commute Mileage Exemption
Daily Commute Mileage Exemption
9
Web Dashboard Enterprise
Web Dashboard Enterprise
10
Company Address Book
Company Address Book
11
Single Sign-On (Active Directory, SAML2.0)
Single Sign-On (Active Directory, SAML2.0)
12
Lock User Auto Start Option, and Edit Rights
Lock User Auto Start Option, and Edit Rights
13
Turning On/Off Components
Turning On/Off Components
14
Department Office
Department Office
Show all

IRS COMPLIANCE

Fixed and Variable Rates (FAVR)

Simple cents-per-mile reimbursement is just one of the mileage programs we offer at TripLog. We specialize in all IRS-compliant mileage programs including Car Allowance, Smart Mileage Rate, Fuel Cards, and Fixed and Variable Rates. Contact us for a complimentary money-saving analysis. We would love to develop a tailored solution to fit your organization.

 

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Mileage, Expense & Time Tracking and Reimbursement

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Mileage Reimbursement Savings Calculator

Number of drivers

Average miles daily per person

Number of trips daily

Cents-per-mile

RESULTS

Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50mi/day x 100drivers x $0.54 (5days x 50wks)

$675,000

This is the inline help tip! You can explain to your users what this section of your web app is about.

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings

25% x Annual Mileage Reimbursement

$168,750

People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2mins x 10trips/day x 100drivers (5days x 50wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings

Avg. $25/hr x Manual Entry Hours

$208,334