Free Mileage Reimbursement
Policy Sample Template

Tracking your team’s business mileage is important to efficient expense management. At TripLog, we provide powerful, customizable solutions for companies ready to modernize their reimbursement procedures. To help you handle your mileage reimbursements correctly, we’re proud to provide sample mileage policies for you to use and adapt to your business needs.

Sample Mileage Reimbursement Policy Download

Simply download the mileage policy template of your choosing and open it in Google Slides (recommended) or Microsoft PowerPoint. From there, you can edit the document and add any additional information related to your company.

You can then export it as a PDF to distribute among your team.

If your company is using TripLog:

If your company is NOT using TripLog:

Let TripLog Build
Your Mileage Policy!

Cost Savings: The true costs of manual mileage and expense tracking are staggering, but often unnoticed. With TripLog, companies can save an average of $3918 per employee each year. 

Data-Driven: With access to historical mileage and expense data, your company is able to make better decisions regarding future budgets. In addition, TripLog integrates with many industry-leading tools like ADP, Concur, and more.

Policy Making: With TripLog’s administrator dashboard, owners and managers can enforce policies for mileage and expenses.

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Free Sample Company Mileage Policy Download

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Number of anticipated TripLog users:

Mileage Reimbursement Savings Calculator

Using outdated manual mileage logs can cost businesses thousands of dollars per year in lost time and incorrect reimbursements. See how much TripLog can help you save!

Number of drivers

Average miles daily per person​

Number of trips daily


Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50 mi/day x 100 drivers x $0.54 (5 days x 50 wks)


This is the inline help tip! You can explain to your users what this section of your web app is about.

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings

25% x Annual Mileage Reimbursement


People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2 mins x 10 trips/day x 100 drivers (5 days x 50 wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings

Avg. $25/hr x Manual Entry Hours


Your Company

could save

(Labor Savings + Reimbursement Savings) / Number of Drivers


per driver

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In your introductory meeting with one of our mileage experts, you will:

  • Get a demo of the TripLog admin dashboard.
  • Have the opportunity to ask questions.
  • Learn more about how TripLog can benefit your team.
  • Get insight into which pricing plan will best suit your team’s needs.