The Best Mileage Tracker & Expense Log for Companies

Industry leading mileage tracking mobile app with easy approval hierarchy for businesses of all sizes. Automate Mileage Logs to significantly reduce Mileage Reimbursement costs for your business and save time for your team. 

TripLog Mileage Reimbursement Savings Calculator

Number of drivers

Average miles daily per person

Number of trips daily



Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50mi/day x 100drivers x $0.54 (5days x 50wks)


According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings with TripLog

25% x Annual Mileage Reimbursement


People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2mins x 10trips/day x 100drivers (5days x 50wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings with TripLog

Avg. $25/hr x Manual Entry Hours


TripLog simplifies your mileage reimbursement/deduction process

Automatic mileage capture

Capture mileage with a simple app and the most flexible feature set on the market

Expense tracking

Accurate expense tracking for tax deductions for every type of business, big or small.

No more over reimbursing

Employees over estimate their mileage by 25% costing you thousands every year

Route planning

Select multiple locations and map out the best possible route fast

Streamlined reporting & approval

Manage multiple users and have a strong robust reporting & approval process

Fleet visibility & monitoring

Get real-time fleet tracking and manage thousands of drivers easy

Integration partners

Driving technology


How Can TripLog Benefit Your Business?

During your last audit, were there questions or concerns over the amount of revenue spent on milage or fuel cards? Do you have a adequate system in place to hold your team accountable? Unlike many other mileage tracker systems, TripLog has the ability hold your employees accountable, reveals driving routes and allows for your management team to track time to measure job performance.

Are you getting all the information you require to make smart cost effective decisions? TripLog Cloud solution offers a state-of-the-art Dashboard that makes reviewing and approving mileage a breeze. With a no-obligation free trial and user training sessions, the on-boarding process is as easy as it can get.

Pen and paper or spreadsheet is a thing of the past. It’s time to upgrade to
modern mobile technology. TripLog platform runs on Amazon AWS, follows
the industry best practice and NIST framework, and delivers the best security.
It’s HIPAA compliant and PCI certified, and integrates with SSO with Active

Imagine canned and customizable reports at your fingertips. With TripLog, you can easily review mileage expenses and run reports from the web Dashboard and submit to payroll.  If you use Concur or QuickBooks Online, TripLog integrates directly with them. Or it integrates with any system using our web API.

At TripLog, we take data privacy concerns seriously. Nobody wants Big
Brother breathing down their neck. With our mileage tracking app for
employees, we are dedicated to protecting your privacy by keeping your
personal trips private from your company. We also don’t share your data with
any third-party apps or companies. At the same time, multiple automatic
tracking options makes trip recording much easier than ever before.

Mileage Reimbursement for your Business

Google Maps Distance

Concerned about employees over reporting mileage? With a simple setup, you can choose to take Google Maps point-to-point distance, or only raise a flag if over reported.

Address Book

More than one nurse or sales rep visit the same customer? Now, you can share the address across the board and report on the date and duration of each visit.

HIPAA Compliance

TripLog encrypts PHI (protected health information) and PII (Personally identifiable information) in a hardened and secure environment.

Data Privacy

We value employee privacy as much as the company bottom line. You can hide personal trips from the view of the managers or hide trips until they are submitted.


It becomes increasingly challenging for the not-so-tech-savvy folks to keep up with new
technologies. That’s why we made it really easy with multiple set-and-forget auto start options,
configurable components to reduce clutter, and mileage submission right from the app.

Job Performance Monitoring

Job site time tracking reports provide insight on the time spent on each job or prospect. This
can be used for employee performance reports or to identify pain points and time wasters to
increase the efficiency of your company.

Air Travel

TripLog tracks every mile, even when using a rental car. If you want to exclude trips during travel
from tracking reports, simply turn on the switch to exclude any trips taken outside of the regular

Company Car

Whether you have a grey fleet or provide company vehicles to your employees, TripLog has a solution for you. You can rest assured knowing we accurately track every trip. Our platform can compare fuel card purchases and reimbursement amounts so your employees can be kept accountable in their reporting.

Daily Commute Mileage

Does your company exclude daily commute mileage from reimbursement? TripLog has 3 types of exemption rules that will certainly match your company policy.

More Company Policies

We serve companies of all sizes and needs. We work with our customers to develop and customize our system to work for every company’s needs and any policies they may have. For example, Daily Mileage Cap, Lock down users, and more.

Real-time Location Monitoring

Need to keep tabs on where your drivers are at any moment? TripLog provides a map view with everyone’s real-time locations, as well as daily or weekly travel routes.

Route Planning

A typical “salesperson” puzzle: what’s the best route to travel through all the pre-planned stops? With a few taps, TripLog shows you the most optimized route to take and start navigation with Google Maps.


Enterprise Features

Enterprise Playlist
1/14 videos
Real Time Fleet Location Tracking
Real Time Fleet Location Tracking
Data Privacy & Encryption Policies HIPAA
Data Privacy & Encryption Policies HIPAA
Approval Management
Approval Management
Time tracking reports
Time tracking reports
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
Daily Commute Mileage Exemption
Daily Commute Mileage Exemption
Web Dashboard Enterprise
Web Dashboard Enterprise
Company Address Book
Company Address Book
Single Sign-On (Active Directory, SAML2.0)
Single Sign-On (Active Directory, SAML2.0)
Lock User Auto Start Option, and Edit Rights
Lock User Auto Start Option, and Edit Rights
Turning On/Off Components
Turning On/Off Components
Department Office
Department Office
Show all


Fixed and Variable Rates (FAVR)

Simple cents-per-mile reimbursement is just one of the mileage programs we offer at TripLog. We specialize in all IRS compliant mileage programs including Car Allowance, Smart Mileage Rate, Fuel Cards, and Fixed and Variable Rates. Contact us for a complimentary money saving analysis. We would love to develop a tailored solution to fit your organization.

Get Web Demo

Take a sneak-peek of our web dashboard.  We will contact you shortly.

Mileage & Expense Tracking and Reimbursement


(4.8 rating score)

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