Mileage Reimbursement Mobile App & Cloud Solution

Is your company losing money on car allowance, fuel cards, or over reimbursement and you don’t know how to fix it? With cost saving tools, TripLog’s mileage reimbursement app for companies delivers the best ROI of its class, makes the employees accountable, and reveals driving route and tracks time for measuring job performance.

Operations

Does managing monthly expense reimbursement become increasingly a pain-in-the-butt? TripLog Cloud solution offers state-of-art Dashboard that makes reviewing and approving mileage a breeze. With no-obligation free trial and user training sessions, on-boarding process is also as easy as it can get.

Pen and paper or spreadsheet is a thing of the past. It’s time to upgrade to modern mobile technology. TripLog platform runs on Amazon AWS, follows the industry best practice and NIST framework, and delivers the best security. It’s HIPAA compliant and PCI certified, and integrates with SSO with Active Directory.

HR / Finance

Imagine canned and customizable reports at your fingertips. With TripLog, you can easily review mileage expenses and run reports from the web Dashboard and submit to payroll. If you use Concur or QuickBooks Online, TripLog integrates directly with them. Or it integrates with any system using our web API.

Employees

At TripLog, we take data privacy concerns seriously. Nobody wants Big Brother. With our mileage tracking app for employees, we are dedicated to protect your personal trips from revealing to the company. We also don’t share your data with any third-party. At the same time, with multiple automatic tracking options, trip recording becomes much easier than ever before.

IRS COMPLIANCE

Fixed and Variable Rates (FAVR)

Simple cents-per-mile reimbursement is just one of the mileage programs we offer at TripLog. We specialize in all IRS compliant mileage programs including Car Allowance, Smart Mileage Rate, Fuel Cards, and Fixed and Variable Rates. Contact us for a complimentary money saving analysis. We would love to develop a tailored solution to fit your organization.

Mileage Reimbursement for your Industry

Healthcare

Google Maps Distance

Concerned about employees over reporting mileage? With a simple setup, you can choose to take Google Maps point-to-point distance, or only raise a flag if over reported.

Address Book

More than one nurse or sales rep visit the same customer? Now, you can share the address across the board and report on the date and duration of each visit.

HIPAA Compliance

TripLog encrypts PHI (protected health information) and PII (Personally identifiable information) in a hardened and secure environment.

Data Privacy

We value employee privacy as much as company bottom-line. You can hide personal trips from the view of the managers, or hide trips until they are submitted.

Field Ops / Sales Reps

Easy-to-use

It becomes increasingly challenging for the not-so-tech-savvy folks to keep up with new technologies. That’s why we made it real easy with multiple set-and-forget auto start options, configurable components to reduce cluster, and mileage submission right from the app.

Job Performance Monitoring

With job site time tracking reports, you will have a better insight on the time spent on each job or prospect, which can be tied to the employee performance reports.

Air Travel

TripLog tracks every mile even when they are in a rental car. Want to exclude them? Simply turn on the switch to exclude any trips taken outside of the regular territory/states.

Mobile Work Force

Company Car

Whether you have a grey fleet or provide company vehicles, TripLog has a solution for you. We are able to tie the fuel card purchases to the reimbursement amount to enforce the personal mileage submission.

Daily Commute Mileage

Does your company exclude daily commute mileage from reimbursement? TripLog has 3 types of exemption rules that will certainly match your company policy.

More Company Policies

We serve companies with all sizes, and work with our customers to develop and customize the system to work with any company policies you may have, for example Daily Mileage Cap, Lock down users, etc.

Logistics

Real-time Location Monitoring

Need to keep tap on where your drivers are at the moment? TripLog provides a map view with everyone’s real-time locations, as well as daily or weekly travel route.

Route Planning

A typical “salesperson” puzzle: what’s the best route to travel through all the pre-planned visits? With a few taps, TripLog shows you the most optimized route to take and start navigation with Google Maps.