Mileage Reimbursement Mobile App & Cloud Solution

Industry leading mileage tracking and reimbursement platform for SMBs and Enterprises. Automate Mileage Logs to significantly reduce Mileage Reimbursement costs.

TripLog Mileage Reimbursement Savings Calculator

Number of drivers

Average miles daily per person

Number of trips daily

Cents-per-mile

RESULTS

Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50mi/day x 100drivers x $0.54 (5days x 50wks)

$675,000

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings with TripLog

25% x Annual Mileage Reimbursement

$168,750

People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2mins x 10trips/day x 100drivers (5days x 50wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings with TripLog

Avg. $25/hr x Manual Entry Hours

$208,334

Our Services Will Help Improve Your Business

TripLog simplifies your mileage reimbursement/deduction process

Automatic mileage capture

Capture mileage with a simple app and the most flexible feature set on the market

No more over reimbursing

Employees over estimate their mileage by 25% costing you thousands every year

Route planning

Select multiple locations and map out the best possible route fast

Streamlined reporting & approval

When managing multiple users having a strong robust reporting & approval process is key

Fleet visibility & monitoring

Get real-time fleet tracking and manage thousands of drivers easy

Integration partners

Driving technology

BENEFITS

How Can TripLog Benefit Your Business?

Executives

Is your company losing money on car allowance, fuel cards, or over reimbursement and you don’t know how to fix it? With cost saving tools, TripLog’s mileage reimbursement app for companies delivers the best ROI of its class, makes the employees accountable, and reveals driving routes and tracks time for measuring job performance.

Operations

Does managing monthly expense reimbursement become increasingly a pain-in-the-butt? TripLog Cloud solution offers a state-of-the-art Dashboard that makes reviewing and approving mileage a breeze. With a no-obligation free trial and user training sessions, the on-boarding process is as easy as it can get.

Pen and paper or spreadsheet is a thing of the past. It’s time to upgrade to modern mobile technology. TripLog platform runs on Amazon AWS, follows the industry best practice and NIST framework, and delivers the best security. It’s HIPAA compliant and PCI certified, and integrates with SSO with Active Directory.

HR / Finance

Imagine canned and customizable reports at your fingertips. With TripLog, you can easily review mileage expenses and run reports from the web Dashboard and submit to payroll. If you use Concur or QuickBooks Online, TripLog integrates directly with them. Or it integrates with any system using our web API.

Employees

At TripLog, we take data privacy concerns seriously. Nobody wants Big Brother breathing down their neck. With our mileage tracking app for employees, we are dedicated to protecting your privacy by keeping your personal trips private from your company. We also don’t share your data with any third-party apps or companies. At the same time, multiple automatic tracking options makes trip recording much easier than ever before.

Mileage Reimbursement for your Industry

Healthcare

Google Maps Distance

Concerned about employees over reporting mileage? With a simple setup, you can choose to take Google Maps point-to-point distance, or only raise a flag if over reported.

Address Book

More than one nurse or sales rep visit the same customer? Now, you can share the address across the board and report on the date and duration of each visit.

HIPAA Compliance

TripLog encrypts PHI (protected health information) and PII (Personally identifiable information) in a hardened and secure environment.

Data Privacy

We value employee privacy as much as the company bottom line. You can hide personal trips from the view of the managers or hide trips until they are submitted.

Field Ops / Sales Reps

Easy-to-use

It becomes increasingly challenging for the not-so-tech-savvy folks to keep up with new technologies. That’s why we made it really easy with multiple set-and-forget auto start options, configurable components to reduce clutter, and mileage submission right from the app.

Job Performance Monitoring

Job site time tracking reports provide insight on the time spent on each job or prospect. This can be used for employee performance reports or to identify pain points and time wasters to increase the efficiency of your company.

Air Travel

TTripLog tracks every mile, even when using a rental car. If you want to exclude trips during travel from tracking reports, simply turn on the switch to exclude any trips taken outside of the regular territory/states.

Mobile Work Force

Company Car

Whether you have a grey fleet or provide company vehicles to your employees, TripLog has a solution for you. You can rest assured knowing we accurately track every trip. Our platform can compare fuel card purchases and reimbursement amounts so your employees can be kept accountable in their reporting.

Daily Commute Mileage

Does your company exclude daily commute mileage from reimbursement? TripLog has 3 types of exemption rules that will certainly match your company policy.

More Company Policies

We serve companies of all sizes and needs. We work with our customers to develop and customize our system to work for every company’s needs and any policies they may have. For example, Daily Mileage Cap, Lock down users, and more.

Logistics

Real-time Location Monitoring

Need to keep tabs on where your drivers are at any moment? TripLog provides a map view with everyone’s real-time locations, as well as daily or weekly travel routes.

Route Planning

A typical “salesperson” puzzle: what’s the best route to travel through all the pre-planned stops? With a few taps, TripLog shows you the most optimized route to take and start navigation with Google Maps.

WATCH VIDEOS

Enterprise Features

Enterprise Playlist

1/14 videos

Real Time Fleet Location Tracking

Data Privacy & Encryption Policies HIPAA

Approval Management

Time tracking reports

Web API

Google Maps Distance vs Actual Driving Distance

Daily Commute Mileage Exemption

Web Dashboard Enterprise

Company Address Book

Single Sign-On (Active Directory, SAML2.0)

Lock User Auto Start Option, and Edit Rights

Turning On/Off Components

Department Office

Real-Time Fleet Location Tracking

Real time tracking map of drivers current or recently visited locations.

Web API

Query and retrieve trips and expense records, find driver locations, create and update accounts, etc.

Company Address Book

Upload lists, such as customers or office buildings to visits, and share it

Department / Office

For large organizations, TripLog supports compartmentalization of your workforce.

Data Privacy & Encryption Policies HIPAA

Turn on encryption on certain data fields with Personally Identifiable Information (PII) and Protected Health Information (PHI).

Google Maps vs Actual Driving Distance

Auto adjust or “red flag” each trip that exceeds the suggested driving distance.

Single Sign On

Incorporates industry standard SAML 2.0 protocol and communicates to the back-end Microsoft Active Directory ID

Approval Management

Process for Enterprise account administrators to manage mileage and business expenses

Daily Commute Mileage Exemption

Allows for a deduction of the Home to Office commute distances.

Lock User Auto Start Option, and Edit Rights

Gives the admin the ability to choose an auto start option and lock the option for all drivers.

Time Tracking Reports

Download a ‘stay time’ report to see exactly how long you stay at locations between your trips.

Web Dashboard Enterprise

Turn on or off feature components, auto-generated emails, company mileage policies, and more.

Turning On/Off Components

Customize your app interface and web dashboard to display and track functions only relate to you.

Show all

IRS COMPLIANCE

Fixed and Variable Rates (FAVR)

Simple cents-per-mile reimbursement is just one of the mileage programs we offer at TripLog. We specialize in all IRS compliant mileage programs including Car Allowance, Smart Mileage Rate, Fuel Cards, and Fixed and Variable Rates. Contact us for a complimentary money saving analysis. We would love to develop a tailored solution to fit your organization.