Schedule and Track Your Mobile Employees From Mileage to Expenses to Time

TripLog is an industry-leading all-in-one mileage, time, and expense tracking solution for businesses of all sizes. Automate your mileage logs to significantly reduce mileage and expense reimbursement costs for your business and save time for your payroll team.

Cut Manual Processing Costs

Manual reporting can cost your business thousands of dollars per employee. See how TripLog can help.

Raise Productivity and Accountability

Get invaluable back-office expense data to make smart cost control decisions. 

Minimize Over Reimbursement

Inaccurate and incomplete logs can cost your company thousands. Add GPS accurate data and automation.

triplog global regulatory compliance across borders

SAVE TIME

Increase Oversight & Accountability

Unlike other mileage and expense tracking systems, TripLog provides you with the ability to hold your employees accountable. If you have ever had questions or concerns over spending or reimbursements, TripLog will prove to be an invaluable tool.

  • TripLog offers real-time fleet tracking, allowing you to manage thousands of drivers easily.
  • See routes and unsafe driving behaviors. Review each trip to spot any potential issues.
  • You can also see accurate GPS-based visit times and see your team’s daily routes.
ditch your manual logs pen and paper approval with triplog

SAVE TIME

Cut Down Time Spent On Manual Approvals

The average expense report takes 20 minutes to complete, and 1/5 of them have errors (Global Business Travel Association). TripLog cuts that time by 10x, down to just 2 minutes and helps prevent any errors.

  • No more stacks of mileage sheets needing to be manually combined and approved, saving dozens of hours of processing time per driver.
  • Simplify your approval process, cutting down on places where errors can occur.
triplog admin web dashboard business enterprise company oversight

VALUABLE INSIGHTS FOR SMART DECISIONS

Powerful Admin Dashboard

TripLog’s web dashboard gives businesses complete visibility into their mobile team’s mileage and expenses. Get a snapshot of the who, the what, and the where behind your reimbursements.

  • Approval Hierarchy: Managers can quickly go over, assign, and approve reimbursement reports.
  • User Management: Easily add, remove, or set up users for reimbursement.
  • Interactive Reports: Identify trends and optimize for savings.
triplog reimburse employees team members mileage expenses

CONVENIENCE

Guarantee Better Reimbursements

TripLog has found that over 1/4 of all recorded mileage is overreported, potentially costing companies that use manual pen-and-paper methods thousands per employee, amounting to millions of dollars in lost revenue overall.

  • Automatic mileage tracking, cross-referenced by Google Maps data.
  • Drivers can save hundreds of hours per year avoiding manual mileage entry.
  • Ensure employee satisfaction with more accurate reimbursements.
triplog regulatory compliance irs hmrc cra audit

TAX TIME

Maintain Regulatory Compliance

Managing a company whose channels and employees cross borders can be a hassle. TripLog stays up to date on local laws, taxes, and regulations so that you don’t have to.

  • Audit Proofing (IRS/HMRC/CRA): Make sure you’re protected from lawsuits by correctly reimbursing employees with accurate recordkeeping.
  • Fraud Prevention: According to the Association of Certified Fraud Examiners, companies lose 5% of their revenue to fraud. TripLog flags any fraudulent trips or expenses for review.
  • Privacy Compliance: TripLog helps protect user privacy by staying HIPAA/PII/PHI compliant.

Integration partners

Driving technology

BENEFITS

How Can TripLog Benefit Your Business?

Company Mileage Reimbursement By Industry

Google Maps Distance

Concerned about employees over-reporting mileage? With a simple setup, you can choose to take Google Maps point-to-point distance, or only raise a flag if over-reported.

Address Book

More than one nurse or sales rep visit the same customer? With TripLog, you can share the address across the board and report on the date and duration of each visit.

HIPAA Compliance

TripLog encrypts PHI (protected health information) and PII (personally identifiable information) in a hardened and secure environment.

Data Privacy

We value employee privacy as much as the company’s bottom line. You can hide personal trips from the view of your managers, or hide trips until they are submitted.

Easy-to-use

As time goes on, it becomes increasingly challenging for the not-so-tech-savvy to keep up with new technologies. That’s why we made it as simple as can be with multiple set-and-forget auto start options, configurable components to reduce clutter, and mileage submission right from the app.

Job Performance Monitoring

Job site time tracking reports provide insights on the time spent on each job or prospect. This can be used for employee performance reports or to identify pain points and time wasters to increase the efficiency of your company.

Air Travel

TripLog tracks every mile, even when using a rental car. If you want to exclude trips during travel from tracking reports, simply turn on the switch to exclude any trips taken outside of the regular territory/states.

Company Car

Whether you have a grey fleet or provide company vehicles to your employees, TripLog has the solution for you. You can rest assured knowing we accurately track each and every trip. Our platform can compare fuel card purchases and reimbursement amounts so your employees can be kept accountable in their reporting.

Daily Commute Mileage

Does your company exclude daily commute mileage from reimbursement? TripLog has 3 types of exemption rules that will certainly match your company policy.

More Company Policies

We serve companies of all sizes and needs. We work with our customers to develop and customize our system to work for every company’s needs and any policies they may have. For example, daily mileage cap, lockdown users, and more.

Real-time Location Monitoring

Need to keep tabs on where your drivers are at any moment? TripLog provides a map view with everyone’s real-time locations, as well as daily or weekly travel routes.

Route Planning

A typical “salesperson” puzzle: what’s the best route to travel through all the pre-planned stops? With a few taps, TripLog shows you the most optimized route to take and start navigation with Google Maps.

WATCH VIDEOS

Enterprise Features

Enterprise Playlist
1/14 videos
1
Real Time Fleet Location Tracking
Real Time Fleet Location Tracking
2
Data Privacy & Encryption Policies HIPAA
Data Privacy & Encryption Policies HIPAA
3
Approval Management
Approval Management
4
Time tracking reports
Time tracking reports
5
Web API
Web API
6
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
7
Google Maps Distance vs Actual Driving Distance
Google Maps Distance vs Actual Driving Distance
8
Daily Commute Mileage Exemption
Daily Commute Mileage Exemption
9
Web Dashboard Enterprise
Web Dashboard Enterprise
10
Company Address Book
Company Address Book
11
Single Sign-On (Active Directory, SAML2.0)
Single Sign-On (Active Directory, SAML2.0)
12
Lock User Auto Start Option, and Edit Rights
Lock User Auto Start Option, and Edit Rights
13
Turning On/Off Components
Turning On/Off Components
14
Department Office
Department Office
Show all

IRS COMPLIANCE

Fixed and Variable Rates (FAVR)

Simple cents-per-mile reimbursement is just one of the mileage programs we offer at TripLog. We specialize in all IRS-compliant mileage programs including Car Allowance, Smart Mileage Rate, Fuel Cards, and Fixed and Variable Rates. Contact us for a complimentary money-saving analysis. We would love to develop a tailored solution to fit your organization.

 

triplog logo

Mileage, Expense, & Time Tracking and Reimbursement

reviews

(4.8 rating score)

© 2011 – 2021 Copyright TripLog, Inc. All Rights Reserved.

Mileage Reimbursement Savings Calculator

Using outdated manual mileage logs can cost businesses thousands of dollars per year in lost time and incorrect reimbursements. See how much TripLog can help you save!

Number of drivers

Average miles daily per person​

Number of trips daily

Cents-per-mile

Annual mileage reimbursement costs based on the numbers you provided.

Annual Mileage Reimbursement

50 mi/day x 100 drivers x $0.54 (5 days x 50 wks)

$675,000

This is the inline help tip! You can explain to your users what this section of your web app is about.

According to research, on average employees inflate the mileage by 25% when self reported.

Estimated Reimbursement Savings

25% x Annual Mileage Reimbursement

$168,750

People on average spend 2 minutes on manually recording trips.

Manual Entry Hours

2 mins x 10 trips/day x 100 drivers (5 days x 50 wks)

8,334 hr

Taking national average $25 hourly rate.

Estimated Labor Savings

Avg. $25/hr x Manual Entry Hours

$208,334

Total Savings Per Driver

(Labor Savings + Reimbursement Savings) / Number of Drivers

$4,167

Welcome to Modern Mileage Reimbursement.

Learn how TripLog can help cut operational costs by 25% with a complimentary live web demo.