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    Subscribe to TripLog Mileage for ADP Workforce Now®

    Before your organization can use TripLog for mileage and expense reimbursement, you need to subscribe to TripLog app on ADP Marketplace.  You can find TripLog app listing by searching for “TripLog” on ADP Marketplace or use this link https://apps.adp.com/en-US/apps/300787

    TripLog Mileage for ADP Workforce Now

    Choose Monthly (with a free trial option) or Annual subscription, and confirm order.  You will be invoiced by ADP, and you can change the subscription type and the number of users later.

    TripLog Mileage for ADP Workforce Now

    Log in to TripLog Web Dashboard

    TripLog is fully integrated with ADP through Single Sign-On (SSO).  On your ADP Marketplace account, you can find all the apps you’ve subscribed to.  Go to “My Apps” page, and click on the TripLog logo, and you will be logged in to TripLog account.

    TripLog Mileage for ADP

    If this is the first time, you will be presented a Consent screen.  Please click “ALLOW” access.

    TripLog Mileage for ADP

    You will land on the TripLog one-time setup screen.  Please go through the setup process.

    TripLog Mileage for ADP TripLog Mileage for ADP

     

    TripLog Mileage for ADP TripLog Mileage for ADP

     

    Import Users from ADP

    The next step is to create user accounts by importing them from ADP.  Please go to menu Manage > Users, and click “Import ADP Users” button.

    TripLog Mileage for ADP

    If this is the first time, you will be presented another Consent screen.  Please click “ALLOW“.

    TripLog Mileage for ADP

    Then, the system will pull all the workers data from ADP.  It might take a few minutes.  You can select the users you want to add to TripLog, and click “Import Workers“.  You can also narrow down the selection by searching for any kind of user data in the top Search box, e.g. name, job title, department, etc.  Once you are done, press the “Done” button.  You can add more later.

    Set up ADP Payroll Settings

    As an ADP practitioner, only you can upload mileage and expense data to ADP payroll.  But first, you need to set up TripLog to match the ADP codes.  On the top menu bar, select Connect > ADP.  Then click “ADP Settings“.

    TripLog for ADP

    You need to choose:

    1. What kind of expense code you would like to use for reimbursement items.  Choose “Earnings” option, the mileage and expense reimbursement amount will be uploaded as positive numbers, and that’s the amount employees will “earn” during the pay cycle.  Choose “Deduction” option, the amount will be uploaded as negative numbers, and the employees will be deducted a negative amount, which in fact is equivalent to earnings.  The ADP Expense Codes selection will also change corresponding to the “earning” or “deduction” selection.
    2. Match TripLog Expense Categories with ADP Expense Codes.  Only match the ones you need, mainly “Mileage”, and possibly “Toll”, “Parking”, and other expense categories.  The unmatched expenses won’t be able to upload.

    TripLog Mileage for ADP

    Upload Mileage and Expenses to ADP

    Once your employees have collected some mileage or expenses data using TripLog mobile app, and you are ready to upload those to ADP, you can go to the TripLog ADP page.

    There are a few prerequisites:

    • A payroll cycle in ‘Entering Payroll Information’ or ‘Correcting Input’ status.
    • Mileage and other expense types are mapped with ADP Expense Codes.

    Select the correct dates, trip activities, and/or expense categories.  Review the reimbursement items and amount, one employee per row, and click “Upload to ADP“. You will also need to enter the Pay Number each time you upload.  The default number is 1.

    TripLog Mileage for ADP

    When everything is successfully uploaded, you can log in to your ADP Workforce Now Administrator account.  On the menu bar, select Process > Payroll > Paydata.  You will see the reimbursement data TripLog has uploaded under either Other Earnings or Other Deduction with the mileage Code and Amount.

    ADP Paydata